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PhD plan

Research and study plan (PhD plan)

One of your first tasks as a PhD student is to produce a research and study plan (PhD plan).

The PhD plan is a plan which describes the course of your PhD degree studies and your research and it is developed in cooperation with your supervisor. The plan is an important tool to ensure that you will fulfil the demands of the degree programme and finish your project on time.

Before being admitted to the PhD degree programme, the PhD student must produce a preliminary PhD plan and after admission the final PhD plan is finished. This must happen as soon as possible and no later than 3 months after the admission to the PhD degree programme.

4+4, part B: A revised PhD plan/time schedule for the last 2 years of enrolment as a PhD student must be a part of your last evaluation before transition to part B.

For further information please about the PhD plan please see Guidelines for the PhD degree programme at Graduate School of Arts, section 4.1. "The PhD Plan" (English version - Danish version)

PhD Planner

The PhD plan and the following semi-annual evaluations must be made in the IT system PhD Planner. Once your plan is entered, you must send it to the approval of your supervisor who subsequently sends it to the PhD programme director for the final approval. Changes/additions to the PhD plan are entered and approved at the next semi-annual evaluation.

According to the PhD Order the plan must contain the following:

  1. A time schedule
  2. Agreement on supervision
  3. Plan of the PhD project
  4. Plan of PhD courses
  5. Plan of stays in other research environments, including stays abroad
  6. Achievement of teaching experience and/or other kinds of communication of knowledge (Form for Experience of teaching or other form of knowledge dissemination)
  7. Agreements on copyright if relevant
  8. Plan of financing

Time schedule
All plan elements in PhD Planner must be considered as a part of your time schedule. Both future, planned and completed courses, departmental work, lengthy research stay at a foreign institution ect. must be a part of your plan in PhD Planner.
    You may also upload your revised time schedule from your application for enrolment/scholarship under the plan element "PhD Project" but it does not replace the information in the plan elements.

Agreement of supervision
The signed form must be uploaded to the plan element "Supervision agreement" (Danish version - English version).

Plan of the PhD project
Your overall PhD project and changes to the project must be accounted for and their reasons explained under the plan element "PhD Project".
    You may also upload your revised project description from your application for enrolment/scholarship under this plan element.

Plan for PhD courses
List your present and future courses and any other activities generating ECTS credits, i.e. participation in seminars under the plan element "PhD courses". It is your main supervisor who allocates the number of ECTS points for each course.

Plan of stays in other research environments, including stays abroad
List your stays at institutions outside Aarhus University incl. stays abroad under the plan element "Research environment".

Achievement of teaching experience and/or other kinds of communication of knowledge
List your types of dissemination and upload the form (4+4/5+3) for PhD students' work at the department under the plan element "Dissemination".

Agreements on copyright if relevant
List any agreements about the rights to any data material that has been collected under the plan element "IPR agreement (Intellectual Property Right)".

Plan of financing
You do not have access the plan element "Financing plan".

Other activities
The plan element "Other activities" is not a part of the PhD Order but here you must state the following:

  • the date of the midway assessment (only 4+4)
  • have you started working on the manuscript for the dissertation (number of pages)?
  • is the PhD dissertation a monograph or series of shorter papers?
  • seminars/conferences which is not equivalent of participation in courses and therefore does not generate any ECTS credits

Please see the Comprehensive guide to the PhD Planner for further information about the plan elements.

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Revised 05.11.2018