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Rules and regulations

As a PhD student at Arts, there are a number of rules and regulations that you should familiarise yourself with. In particular, you should read the rules and regulations that apply to PhD students at the Graduate School, Arts. Please note that Danish rules and regulations are legally binding, while English rules and regulations are for ease of reference.

PhD degree programme and University Act

Rules for the PhD degree programme at the Graduate School, Arts

  • The Graduate School, Arts regulations for the PhD degree programme: 
    English version - Danish version
    - Due to a clarification in section 6.1 the regulations were revised on 4 April 2018.

Ministerial Order on the PhD degree programme

University Act

Responsible conduct of research

Aarhus University's policy for responsible conduct of research and code of practice to ensure scientific integrity and responsible conduct of research: English version - Danish version

PhD dissertation

Recommendation of the assessment committee’s evaluation of a submitted PhD dissertation

Salary and employment

The collective agreement for state-employed academics:

  • Circular no. 11532 of 10 November 2015 on the collective agreement for state-employed academics: Danish version
  • Appendices:
    • appendix 5, entry on PhD fellows; 
    • appendix 5a, agreement on PhD fellows enrolled at foreign institutions during the entire PhD programme; and 
    • appendix 5b, agreement on remuneration for PhD students for work performed in connection with the PhD programme:
      English version - Danish version

Exemption from payment of pension contribution for certain fixed-term state-employees

  • Circular no. 9539 of 17 June 2016 on entry for the collective agreement for state-employed academics: Danish version 

5+3 programme and part B of the 4+4 programme

Part A of the 4+4 programme

Paid work at the department

  • PhD students' paid work at the department (840 hours total): English version - Danish version
    - Due to the adjustments of the organization at Arts the rules were revised on 29 October 2015.
  • Agreement on working hours at the Faculty of Arts, 5 May 2014 (applicable for PhD student as of 1 September 2014): English version - Danish version


New employees



The graduate school does not extend the enrolment or employment for any leave of absence held without prior written consent from the graduate school.

Parental leave


Other leave


Travelling as a PhD student: English version

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Revised 05.11.2018