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Co-financing of stays abroad

How to apply for co-financing of stays abroad in connection with PhD study*

You have to apply by sending an e-mail to the head of the MGMT PhD programme (cc the MGMT PhD administration): an overview of your PhD plan, a project description, a budget, a description of the expected outcome of your stay/contribution to your PhD study, an invitation from a university, recommendation from your supervisor. The conditions as stipulated in the below must be fulfilled:

‘Head of department will co-finance stays abroad with up to 30,000 DKK based on refund of actual costs as reported in AURUS. Application for co-financing must be submitted to the head of MGMT PhD programme prior to the stay abroad. Stays abroad must be of at least 3 months duration (in continuation).

The MGTM co-financing is granted regardless of external funding. This implies that there is no requirement that external funding has been/will be sought to get access to this funding.

When you want to use any of the granted money, you must follow the usual procedure and hand in travel applications or expense forms to either Ulla, Birgitte or Jonna for signature. They will then keep track of how much money you spend from your stay abroad grant. Please always include “Stay abroad-grant” on the travel applications/expense forms – if you fail to, the money will be deducted from your ordinary PhD budget. The project number is 10569 and Ulla, Birgitte or Joanna will give you the relevant activity number to use since this depends on the type of expense.

You must comply with the rules and regulations of Aarhus University and it is your responsibility that the costs do not exceed the 30,000 DKK granted. Please read carefully and refer to all conditions herein mentioned.

Please note especially that your costs of living cannot be covered by the amount granted and you cannot have refund for the same costs from two sources (e.g. the department and some external funding). Please also note that external funding has to be spent before your MGMT funding.

In addition to the above, the MGMT department will as of 1 January 2016 guarantee a deficit of up to max. 30,000 DKK PROVIDED that you have applied for funding from at least five of the following funds:

  • Oticon Fonden
  • Augustinus Fonden
  • Købmand Herman Sallings Fond og Købmand Ferdinand Sallings Mindefond
  • Aage & Ylva Nimbus Fonden
  • Christian og Ottilia Brorsons Rejselegat
  • Julie von Müllens Fond
  • Niels Bohr Legatet
  • Thomas B. Thriges Fond
  • Carlsberg Fondet
  • Knud Højgaards Fond
  • Aase og Ejnar Danielsens Fond
  • Familien Hede Nielsens Fond 
  • Torben og Alice Frimodts Fond

Documentation in the form of applications and answers from at least five of the above-mentioned funds must be enclosed if the deficit guarantee is going to be in force.

*The stay abroad (or deviations) must apart from appearing from the individual PhD plan also be approved by the head of the Aarhus BSS Graduate School, re. Rules and regulations for the PhD degree programme’.

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Revised 21.03.2018