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Parental leave and other absence

Leave owing to childbirth, pregnancy or illness

In accordance with the collective agreement of the Danish Confederation of Professional Associations (AC) and Danish labour law, employed PhD students enrolled in the 3-year scheme (5+3) or part B of the 4-year scheme (4+4) have the same rights as other employees for taking leave in connection with childbirth, pregnancy and illness.

Current rules and regulations as well as application forms for parental leave can be found at the website of the HR department.

PhD students enrolled in the 4- or 5-year scheme must, for the first two years of study, comply with the rules and regulations set out in the Danish State Education Grant and Loan Scheme (SU) in regard to childbirth, pregnancy and illness. After the first two years, the PhD student will be transferred to employment as a PhD student for the remaining years of the PhD degree programme, and the PhD student will then have the same rights as other employees for taking leave in connection with childbirth, pregnancy and illness, in accordance the collective agreement of the Danish Confederation of Professional Associations (AC) and Danish labour law.

PhD students enrolled in part A of the four-year scheme must submit an application form if they wish to take leave due to childbirth:

PhD students enrolled in part A of the four-year scheme must submit the following application form if they wish to take leave due to illness: fileadmin/grads.au.dk/BSS/4_4_Illness.pdf

Extension of State Education Grant (Danish SU) for PhD students enrolled in part A of the 4-year scheme is subject to the rules and regulations of Danish SU legislation. Enrolment period and State Education Grant may be extended up to 12 months because of childbirth.

Please note that different rules may apply for taking leave (owing to childbirth) at the beginning and at the end of the employment, cf. s. 2(2) of the Danish protocol on PhD students, which is appended to the collective agreement for state sector personnel in Denmark.

Leave owing to other absence

The PhD degree programme is designed as a coherent 3-, 4- or 5-year scheme. Other kinds of leave (including part-time leave) are, therefore, permitted only in special cases. The head of the Graduate School may allow part-time leave in connection with resumed studies after temporary interruption owing to long-term serious illness on the basis of a motivated application.

PhD students who wish to interrupt the PhD studies for a shorter or longer period of time must submit a motivated application in writing to the head of the Graduate School.

     

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      Revised 16.05.2017