You are here: AU PhD  Graduate Schools Science and Technology For supervisors Guidelines on establishing scientific PhD courses

Guidelines on establishing scientific PhD courses

Please note that the financing of scientific PhD courses lies with the departments.

If you want to organise a PhD course or establish a new PhD course, the procedure is as follows:

  1. Describe the course content using the template provided by GSST. Please delete the square brackets and the content inside them before submitting the template to GSST as they merely serve as explanations or examples of what to write under the respective headings. If there are specific headings which are irrelevant for your particular course, then simply write “None” under that heading – e.g. if the course has no homepage, please write “None” under this heading. Under the heading Registration, GSST has provided an example of what you might write. Please note that 1 ECTS generally corresponds to 25-30 hours of work, including contact hours, preparation, assignment writing, etc.
  2. If it is a new scientific PhD course: Please submit the course description for approval to the Head of the PhD programme you are associated with. The PhD programme committee will evaluate the course description and the work load given (number of ECTS). The Head of programme will notify the course organiser when the course is approved. For courses which have been approved earlier, please skip step 2 and go directly to step 3 immediately below.     
  3. When the course has been approved, the organiser should send the course description to The GSST secretariat then announces the course at the GSST website and in the national database concerning PhD courses offered by Danish universities: Don’t forget to tell your scientific network about the course too!
  4. Registration of participants is dealt with locally at the PhD Programmes. For PhD students enrolled at Danish universities an agreement between all Danish universities has been made regarding course fees. Thus, no course fee may be charged for scientific courses (except for covering materials and other direct costs). For PhD students enrolled at non-Danish universities, it is up to the course organiser to decide on a course fee. A typical course fee excluding materials, accommodation, meals, etc. is DKK 1,200 per ECTS.
  5. The organiser is responsible for the evaluation of the course. A course evaluation template can be found here; however, other templates/systems may be used. The evaluation should be submitted to the head of the PhD programme after the course has been held.
  6. A course certificate template can be requested by sending an e-mail to   



Comments on content: 
Revised 16.05.2017