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GSST grants

Funding for internationalisation of the PhD programmes at Science and Technology, Aarhus University

Funding for Internationalisation of the PhD programmes at Science and Technology, Aarhus University

Based on funding from Aarhus University Research Foundation (AUFF) and own resources, Graduate School of Science and Technology (GSST) provides funding for internationalisation of the PhD programmes.

We accept and process applications as they are received.

The following three kinds of funding for internationalisation can be applied for:

A) Recruitment of foreign research talents for PhD studies at GSST, Aarhus University*

B) A stay at GSST, Aarhus University, for PhD students enrolled at a foreign university*

C) Financial support for stays abroad for PhD students enrolled at Graduate School of Science and Technology/GSST

*Priority will be given to applications for screening grants (Type A), whereas support for visiting PhD students from foreign universities (Type B) will be given in exceptional cases only.

Please find further information on the three types of grants below.

A) Recruitment of foreign research talents for PhD studies at GSST, Aarhus University

Funding for a foreign candidate/student’s stay at GSST, Aarhus University can be granted for a period of maximum 90 days, including arrival and departure dates. The person can attend courses, summer schools, workshops, laboratory work at Aarhus University and prepare a PhD application. Qualitative assessment of the person in question will be made with a view to a potential PhD study at GSST, Aarhus University.

  • For further information, please see our Quick guide on grants here
  • To go directly to the application form, please see here (right click and save link to fill in form).
  • Please send the filled in form to the respective Head of programme.
    The programme chair then completes the form and sends it to either Charlotte Kahlen Steffensen, e-mail: charlotte.steffensen@au.dk or Camilla Steen Møller, e-mail: csm@au.dk


Please note that:

  • Only members of the academic staff (supervisors) at the Faculty of Science and Technology, Aarhus University, can apply for these two types of grants
  • We accept and process applications as they are received
  • It can take 7-8 weeks from an application is approved before the candidate/student can start the grant period (depending on citizenship)
  • Only someone with a  Bachelor’s  degree can be granted a GSST grant
  • The grant can only be given to a candidate/student with no prior affiliation to Aarhus University
  • The grant cannot be given as funding for an extension to another stay (planned or already in progress) at Aarhus University
  • The grant can only be given to the same candidate/student for one stay for a period of a maximum of 90 days (application for 2 or more consecutive stays is not possible)
  • The grant cannot be given as co-financing of any kind. This means that the applicant can either apply for a GSST grant (with an amount of max. DKK 8,000 per month in living expenses for the candidate/student) OR the applicant can choose to fully finance the candidate’s/student’s stay himself/herself. The applicant cannot apply for a GSST grant and then provide extra funding him-/herself for the candidate’s/student’s living expenses
  • The candidate/student must have a postal address outside of Denmark before starting the grant period

B) A stay at GSST, Aarhus University for PhD students enrolled at a foreign university

Priority will be given to applications for screening grants (Type A), whereas support for visiting PhD students from foreign universities (Type B) will be given in exceptional cases only.

The aim of this grant is to strengthen the internationalisation of the PhD study programmes at GSST, Aarhus University, by providing foreign PhD students with the opportunity of taking a part of their PhD study at GSST, Aarhus University. For a period of maximum 90 days, including arrival and departure dates, the PhD student can take part in research collaboration, PhD courses, summer schools, workshops and laboratory work at Aarhus University and/or work on her/his PhD thesis.

It will be of vital importance to the assessment of the application how the PhD student can contribute to the already existing PhD environment within the given research field, e.g. in the form of specific method transfer. It is therefore important that the project description includes both clear arguments on how the stay can contribute to the PhD environment at Aarhus University, and a description of the stay’s intended activities and objectives.

  • For further information, please see our Quick guide on grants here
  • To go directly to the application form, please see here (right click and save link to fill in form).
  • Please send the filled in form to the respective Head of programme.
    The Head of programme then completes it and sends it to either Charlotte Kahlen Steffensen, e-mail: charlotte.steffensen@au.dk or Camilla Steen Møller, e-mail: csm@au.dk


Please note that:

  • Only members of the academic staff (supervisors) at the Faculty of Science and Technology, Aarhus University, can apply for these two types of grants
  • We accept and process applications as they are received
  • It can take 7-8 weeks from an application is approved before the candidate/student can start the grant period (depending on citizenship)
  • Only someone with a  Bachelor’s  degree can be granted a GSST grant
  • The grant can only be given to a candidate/student with no prior affiliation to Aarhus University
  • The grant cannot be given as funding for an extension to another stay (planned or already in progress) at Aarhus University
  • The grant can only be given to the same candidate/student for one stay for a period of a maximum of 90 days (application for 2 or more consecutive stays is not possible)
  • The grant cannot be given as co-financing of any kind. This means that the applicant can either apply for a GSST grant (with an amount of max. DKK 8,000 per month in living expenses for the candidate/student) OR the applicant can choose to fully finance the candidate’s/student’s stay himself/herself. The applicant cannot apply for a GSST grant and then provide extra funding him-/herself for the candidate’s/student’s living expenses
  • The candidate/student must have a postal address outside of Denmark before starting the grant period

C) Financial support for stays abroad for PhD students enrolled at Graduate School of Science and Technology/GSST

Enrolled PhD students at Graduate School of Science and Technology/GSST can apply for financial support in connection with going abroad for a research stay at a foreign university of minimum 90 days.

Please note that:

All PhD students enrolled at Graduate School of Science and Technology/GSST can apply for the financial support in connection with a research stay at a foreign university.

This grant comes into effect as of 24 April 2017. PhD students who are currently on a research stay at a foreign university can apply for the grant for the period of the research stay that falls after this date. For example, if you are abroad from 1 February until 30 April you can receive a proportional amount for the remaining 7 days (24 April – 30 April), i.e. approximately DKK 1500. The expenses must not already be financed by other sources.  
If your research stay ended before 24 April 2017, unfortunately we cannot accept your application.

  • The stay must last minimum 90 days
  • The PhD student can apply for a maximum of DKK 20,000 for the entire stay abroad
  • The PhD student must apply for the grant before the research stay starts
  • The PhD student can only apply for this grant when an exact research stay has been planned
  • The PhD student can only apply for the grant at the earliest one year before the start date of the research stay
  • The PhD student must fill out the application form. The application form must be approved by the main supervisor. The completed form must then be sent to GSST to either: Charlotte Kahlen Steffensen, e-mail: charlotte.steffensen@au.dk or Camilla Steen Møller, e-mail csm@au.dk
  • A grant from the GSST requires that the PhD student is actively enrolled at GSST. This means that a grant has to be used in the enrolment period and before submitting the thesis. In addition, it is not possible use a grant while being on leave from the PhD studies
  • We accept and process applications as they are received

The grant covers verifiable expenses in connection with the following expenses directly linked to the stay abroad (up to maximum DKK 20,000).

For AU employed PhD students, the expenses will be covered as daily/hourly allowance. For non-AU employed PhD students, daily/hourly allowance is not given. Therefore, all receipts for the reimbursable expenses must be kept and uploaded when making the reimbursements.


Reimbursable expenses:

  • Return plane ticket
  • Housing expenses at the destination
  • Food
  • Public transportation to and from the airport
  • Attendance fees for conferences (during the stay abroad)
  • Materials for research conferences (during the stay abroad)
  • Visa
  • Participation in courses at PhD level and of relevance to the PhD project while abroad. The courses must be pre-approved by the main supervisor


Non-reimbursable expenses:

  • Expenses usually covered by yourself cannot be reimbursed (e.g. laundry, daily transport, expenses related to accompanying family)
  • Travels in your own car
  • Insurances (for travel insurance, please consult the AU staff service page on travel insurance)


Travel reimbursements:

All reimbursements in connection with the grant must be settled via AURUS (Aarhus University Travel and Expense Claim System). For AU employed PhD students, the reimbursement will be given as daily/hourly allowance. For non-AU employed PhD students, daily/hourly allowance is not given. Therefore, non-AU employed PhD students must keep all receipts for the reimbursable expenses and upload them when making the reimbursements.

For general information on travels as an employee at Aarhus University (including how to create a profile in AURUS and CWT, and Aarhus University’s travel policy), please consult the AU staff service page on travel booking and expense reimbursement HERE

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Revised 02.06.2017